IDEACON

February 17 - 19, 2025

Thank you for reserving your booth!

You should receive an email with the confirmation and invoice shortly. Look out for a “welcome” email from Cvent within the coming months. This is where you can purchase LeadCapture and register booth staff. Below is additional information to help you have a successful IDEAcon experience. If you have any questions, please reach out to Heather at hwoomer@ideaillinois.org

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Until IDEAcon 2025!

Exhibiting details

Included in your booth:

  • Identification Sign with company name and booth number
  • One skirted 6' table and two chairs
  • Pipe railing: 8' high back wall and 3' high side rails
  • Two booth staff badges per 10'x10' booth
  • WiFi


Please note: Booth rental does not include storage, placement, shipment or reshipment of exhibit materials, special lighting, booth furnishings, electrical supplies, carpet, individual booth cleaning or any other special service ordered by the exhibitor.

Hotel Room Block

IDEA has a block of rooms at the Renaissance Schaumburg Convention Center Hotel. Reservation Information:

  • Room with 1 bed: $150 + tax
  • Room with 2 beds: $165 + tax
  • Cutoff date: JANUARY 30, 2025
  • Billing: Individual guests to pay for their own room accommodations.  All reservations require an advance deposit of one (1) room night, per room, plus tax. This advance deposit is refundable if cancelled three (3) days prior arrival date of the reservation and a cancellation number is obtained.
Book a Room

Share on social media that you will be at IDEAcon!

Click the button below to view an IDEAcon branded template in Canva that you can share on social media.

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Add an image to your email signature!

Click the button below to view an IDEAcon branded template in Canva that you can add to your email signature.

Get the template!

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INSTALL & DISMANTLING

*Times subject to change

Install

Monday, February 17

1:00 PM - 4:00 PM

Dismantle

Wednesday, February 19

1:00 PM - 6:00 PM

EXHIBIT HALL HOURS

Monday, February 17

4:00 PM - 6:00 PM

*Dedicated Social in the exhibit hall


Tuesday, February 18

9:00 AM - 5:00 PM

*Dedicated time: 10:30 - 11:15 and 12:15 - 1:00


Wednesday, February 19

9:00 AM - 1:00 PM

*Dedicated time: 9:15 - 10:00 and 12:15 - 1:00

EXHIBITING FAQ

  • How many Booth Staff passes do I receive?

    Each exhibiting organization receives two (2) complimentary booth staff (exhibitor) badges per 10' x 10' booth space reserved. 

    Additional badges can be purchased for $65 each.

  • How do I register my Booth Staff?

    Booth Staff will be registered via the Cvent Exhibitor Portal.  Whoever purchased your booth will receive additional information once registration is available. If someone else should be the primary contact, please notify Heather at hwoomer@ideaillinois.org. 


    Please note: Organization contacts are not automatically registered as booth staff for the event. Booth staff registration will be available closer to the conference.

  • Is Lead Retrieval available?

    IDEA works with Cvent to provide our exhibitors with the option to purchase Universal LeadCapture. This is a mobile application that enables exhibitors to gather leads by simply scanning attendee badges. 

    If interested, exhibitors will need to purchase a user license through the Cvent Exhibitor Portal.

  • Is electricity included in my booth?

    Electricity is NOT included in your booth package. Electricty may be ordered through SourceOne Events. 

    Additional information can be found in the Exhibitor Service Manuel (ESM) available in the fall.

  • Am I required to carpet my booth?

    The exhibit hall floor is concrete. Carpeting or other flooring options are not included and exhibitors are not required to purchase any floor covering for your booth. To help with accessibility, IDEA does not carpet our exhibit hall aisles. If you are interested in renting flooring for your booth, please place an order with SourceOne Events. 


    More information can be found in the Exhibitor Service Manual.

  • Does IDEA share the Attendee list?

    IDEA does not share attendee information. LeadCapture licenses are available to purchase through the Cvent Exhibitor Portal. 


    Additionally, you are welcome to host a giveaway at your booth to also collect attendee information. 

  • Are there any sponsorship opportunities?

    Sponsoring is a great way to bring brand awareness to our attendees. IDEA offers multiple sponsorship options. Click the link below to view our sponsorships. 


    If you have additional questions or would like to sponsor something, please contact Heather at hwoomer@ideaillinois.org. 

    View Sponsorships

booth staff registration

Each exhibiting organization receives two (2) complimentary booth staff (exhibitor) badges per 10' x 10' booth space reserved. Additional badges can be purchased for $65 each.


To register staff, please login to the Cvent Exhibitor Portal. If you have not received an email invite, please reach out to Heather at hwoomer@ideaillinois.org.


Organization contacts are not automatically registered as booth staff for the event. Booth staff registration will be available closer to the conference.

Exhibitor Service Manual

IDEA works with SourceOne Events to provide exhibitors with additional booth options. The Exhibitor Service Manual (ESM) will include options for ordering:

  • Flooring options within your booth (NOT required)
  • Electricity
  • Additional furniture
  • Freight
View the 2025 ESM

Sponsorship opportunities

Interested in sponsoring? Contact Heather at hwoomer@ideaillinois.org to learn more or purchase a sponsorship.

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